BASIC GUIDELINES

1.                 In suppression of all guidelines that have been issued governing admissions in Kendriya Vidyalayas, the following guidelines are issued to regulate admissions in the Vidyalayas with effect from the Academic session 00-01. 

2.                  Definitions  

  Unless the context otherwise suggests, the definition of the following terms would be as below:

• Central Government Employees - An employee who draws his emoluments from the Consolidated Fund of India.
• Transferable - An employee who has been transferred atleast once in the preceding 7 years shall be deemed to be transferable.
• Transfer - An employee would be treated as transferred only if he/she has been transferred by the competent authority from one place/urban Agglomeration to another  place/Urban Agglomeration which is at a distance of atleast 20 Kms.
• Autonomous bodies/Public Sector Undertakings - An organization which  is fully financed by the Government or where the Government share is more than 51 per cent would be deemed to be Autonomous bodies/ Public Sector Undertakings.

3.            THe following priorities shall be followed in granting admissions

  (a)         In Kendriya Vidyalayas under Civil/Defence Sector -  

Children of transferable Central Government employees including ex-servicemen.

Children of non-transferable Central Government employees including ex-servicemen.

Children of transferable and non-transferable employees of autonomous bodies/Public Sector Undertaking/Institute of Higher Learning of the Government of India.

Children of transferable State Government Employees.

Children of Non-transferable employees of State Government.

Children of transferable and non-transferable employees of autonomous bodies/ Public Sector Undertakings/Institute of Higher Learning of the State Governments.

Children from any other category.

  (b)               Kendriya Vidyalayas under Public Sector Undertakings/Institute of Higher Learning.

Children of employees of the Undertakings/Institute of Higher Learning which finances the Kendriya Vidyalayas fully;

The priorities given for Kendriya Vidyalayas under Civil/Defence Sector will follow in the same sequence, thereafter.

  4.                  Eligible age for admission. 

(a)                A child must be 5 years old on 1^st of April in the academic year in which admission is being sought for admission in class I.  For subsequent classes, the eligible age would be reckoned again with reference to 1^st of April with a proportionate increase over 5 years. 

(b)               For Kendriya Vidyalaya, Moscow, the reference date for determining the eligible age would remain 30^th September of the year.

(c)                In all Classes where admission had been granted earlier with reference to 30^th September as the cut of date for eligibility, the admissions would continue undisturbed.

(d)               Children coming on transfer from KV, Moscow would continue to have the cut of date as 30^th September for this purpose even while studying in India.

(e)                An upper age limit for admission is fixed as the minimum age limit plus two years.  No child would be eligible for admission in a class if the age is more than this maximum age prescribed.  The maximum age would be relaxable by  two years for handicapped children.

  5.                  Method of admission.

  (a)                For Class I - No admission test would be conducted for admission to class I.  All applications received would be divided into the 7 categories in order of priority as laid down in para 3 above.  Each list would be taken up for admission in order of priority to the extent vacancies are available.  When a stage is reached that the list of one category cannot be fully accommodated for admission.  The following procedure shall be accepted:

•  If the list is of children of category I, shortlisting for admissions would be done on the basis of number of transfers of the parents during the last 7 years.  The children, whose parents have been transferred more number of times would get preference over children, whose parents have been transferred less number of times.
• If the list is of any other category except category I, the names of all children of the category which cannot be fully accommodated would be written on a small slips of paper separately and placed in a box after suitable folding the slips.  Children from the category would be selected by a draw of lot from the slips so placed in this box.  For transparency, this draw of lot should be done in the presence of the concerned parents to the extent feasible.

To Whomsoever It May Concern: 

Certificate from priority - 1* candidates for admission

in class I, in Kendriya Vidyalayas

1.                 I, Shri_________________________________________________________________________ rank/designation__________________________________ name__________________of _____________ Unit/Ship/Deptt._______________________________________ hereby certify that during the past 7 years I have been transferred 1/2/3/4/5/6/7 times from one station to another, the details of which are given as under :

2.                  I further certify that in case  the above mentioned facts are  found incorrect, my child will be disqualified for admission to Kendriya Vidyalaya.

Signature of the Parent

Place:

Date:  

·                    Please refer priorities prescribed in admission guidelines.

                                                                       Countersigned

(Countersigned by Commanding Officer of the rank of Colonel or equivalent)

I, Shri ___________________________________________________rank/designation ____________________________  name ______________________ unit/shift/ department ___________________________ hereby certify that the particulars given in para 1 have been authenticated by the records held in the office and found to be correct.

(Signature of the C.O./O.C. Unit )

Place :

Date  :  

1.                  Minimum period of posting/stay at a place should be six months.

2.                  Form to be signed by an officer not below the rank of Colonel or equivalent in Navy/ Air Force/ Para-Military Forces.

3.                  In case the CO is below the rank of Colonel then the form be signed by the Station Commander/ Colonel in a station.

(b)               Class II and above except Class IX - for admission to these classes an admission test would be conducted and a merit list prepared for each category of priority separately.  Admission would be given in order of merit going by the sequence of the categories as prioritized in para  3.

(c)                Candidates securing less than 35% marks in each subject and less than 40% marks in aggregate would not be eligible for admission irrespective of their category in the priority.

(d)               Admission test would be of the level of the annual examination of the class preceding the one to which admission is being sought.

(e)                An admission test would be conducted in the following subjects :-  

(i)                  Primary classes (except class I) - English, Hindi & Maths.

(ii)                Middle classes - Hindi, English, Maths & General Knowledge

(iii)               Secondary classes - Hindi, English, Maths, Social Studies and Science.

(f)                 Some concession can be given for deficiency in language (Hindi & English).  An assurance would be required in writing from the parent that the language deficiency in the child would be removed during the academic session.

(g)                Class XI - Fresh Admissions would be made in order of merit in the sequence of categories of priority on the basis of the Board results of Class X.  Admissions in different streams for children being admitted afresh as well as children passing class X from the Kendriya Vidyalayas would be made only on fulfillment of the following requirements.  There will be two distinct situations for admission in Science and Commerce Streams.  One situation would be where adequate number of eligible children are available for admission to the streams from amongst students passing class X from KVs as well as from amongst students from other schools seeking admission in a KV with the requisite eligibility.  The second situation would be where adequate number of eligible children are not available for the Stream from amongst students passing class X from KVs, as well as from amongst students from other school seeking admission in a KV with the requisite eligibility.  The cut of marks for admission in both these situation would be as under :

C.        Science Stream/Commerce Stream with introductory Computer Science 

Admission for Computer Science would be based on the marks obtained in class X examination irrespective of whether the student has taken Science or Commerce Stream.  For the purpose, combined merit list of not more than 30 applicant students should be prepared to give admission for computer science as an elective subject in Class XI in respect of selected Kendriya Vidyalayas where the scheme of introductory Computer Science has been introduced. 

D.        Humanities Stream - All students of Kendriya Vidyalayas if they are declared successful by the  CBSE mathematics can be offered if 50% marks are obtained in the Mathematics.  

E.         Following concessions will be allowed for admission to Science and Commerce Stream.

(i)                  Students belonging to SC./ST may be given a maximum concession of 05 marks in an individual subject, or a maximum concession of 05 marks spread over different subject so that the total concession in all these subjects taken together    does not accede 05 marks.

(ii)                The following relaxation will also be granted to students who participated in Games & Sports Meet/Scouting & Guiding/ NCC/Adventure activities at various level.

The concession may be spread over different subjects, aggregate marks of AISSE (Class X) so that the total concession taking together does not exceed the required limit as given in the above table.

F.         Principals may admit children in Class XI over and above the class strength who have secured 80% or more marks in class X examination irrespective of their category.  

 Note: It may be noted that the number of transfers would no longer be relevant for assigning inter- se priority to the children for admission.  A transfer within the preceding 7 years would be relevant only for deciding whether the child falls in category I or not.  It would not be relevant for anything beyond this. No admission will normally be allowed in classes X and XII.  Admission in classes X and XII may be considered by the Commissioner in case the child has studied in a school where the same course of study as followed by KVs in classes IX and XI were in vogue.  Further, the class X, an admission test may be given to test the eligibility of the child and for Class XII the marks of class X may be taken into account to check whether the child would have been eligible for admission in class XI in the particular stream in which admission is being sought.

6.                  Reservations 

(a)                15% seats for Scheduled Caste and 7.5% for Scheduled Tribes would be reserved in all fresh admissions.

(b)               3% seats will be horizontally reserved for handicapped children - blind, orthopeadically handicapped and hearing impaired etc.  Horizontal reservation would mean that 3% for 15% would be reserved for handicapped children of the SC., 3% of 7.5% would be reserved for handicapped children of ST and 3% of 77.5% would be reserved for handicapped children of general categories.

(c)                In case any of these quotas remain unfilled, the seats would be filled up by admitting children of respective category corresponding to the provision (a) and (b) above and in case of non-availability of reserved category of candidates by any other category.

7.                  Special provisions :  

The following special provisions will be operative for admission -

(a)                The children and dependent grand children of Honble Members of Parliament, children and dependent grand children of KVS employees and children of Central Government employees who die in harness would be admitted over and above the class strength.

(b)               100 children of employees of the Ministry of HRD would be admitted every year as per orders issued by the KVS HQ over and above the class strength.

(c)                35 children of employees of Ministry of External Affairs would be admitted on orders issued by KVS HQ over and above the class strength.  Out of these, a maximum of 20 seats would be given in Delhi and the remaining would be given outside Delhi.

(d)               15 children of the employees of the Research and Analysis Wing(RAW) would be admitted over and above the class strength on orders to be issued by the KVS HQrs.  Of these, a maximum of 5 seats would be given in Delhi and the remaining would be outside Delhi.

(e)                10 seats in each section of class I and 10 seats in all other classes put together will be reserved every year for children of the sponsoring agency in all schools except those specifically notified otherwise by the Commissioner.  In Civil Sector Schools, sponsored by the State Government, the children of State Government Employees would come under this provision.  Admission to Class I would be within the approved strength of the section while for the remaining classes it would be allowed over and above the approved class strength subject to a maximum of  two in section.

(f)                 Two children would be admitted at the discretion of the Chairman, VMC each year over and above the class strength in any class except in class X & XII, if otherwise found eligible. 

(g)                The Commissioner has been authorized by Board of Governors in its meeting held on 27.1.97 to admit 25 children in sports hostels run by KVS over and above class strength provided the child has represented in his state/UT of India.

8.                  Class strength  

(a)                Fresh admissions can be done in each section of each class upto  35.  In respect of Kendriya Vidyalayas in North Eastern Region, hard stations and declared locations, such admission would be done upto 40 in each section in each class.  The executive committee can raise the class strength to 45 for north-east region hard stations and other declared locations and upto 40 in all other locations for admitting children of category I only in the Vidyalaya.

(b)               Commissioner may allow upto a limit 5 more children beyond class limits for admitting children of Central Government Employees including defence and paramilitary forces who  could not get  admission because of a posting to a place where a KV does not exist or because of a late transfer.

9.                  Procedure for admission  

(a)                The schedule of registration, selection and declaration of the names of the children being granted admission would be notified in advance by the Principal of the KV concerned.

(b)               Registration forms would be made available by the Principal on payment of Rs. 10/-.

(c)                Registration form, complete in all respects and accompanied by all required documents must be submitted to the concerned office of the Vidyalaya within the prescribed date.

(d)               Attested  copies of the following documents would be required to be   submitted alongwith the application form for registration -

(1)   For class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births.  This will include notified area committees like Municipal Corporation, extract about the date of birth from records of Village Panchayat, Military Hospital, or service records of defence personnel.  For later classes, the date of birth recorded in the  transfer certificate issued by a school recognized by the State Education Department would be accepted.

(2)   For grand children of Honble Member of Parliament or KVS employees, a proof of relationship of either of the childs parents with the Honble Member of Parliament or KVS employees and declaration of dependency would be needed.

(3)   A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe wherever applicable issued by the competent authority.  A certificate in respect of either parent may be accepted initially for the purpose of admission, if this certificate is not available for the child.

(4)   A certificate from the Civil Surgeon/Rehabilitation Centre or any other competent authority defined by  the Government of India O.M. No. 36035/5/88/Estt.(SCT) dated 4.5.1999 certifying the child to be handicapped, wherever applicable.  In case, where the handicap of a child  is apparent, the child may be accepted as handicapped even without a certificate by the Principal.

(5)   A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the Head of Office bearing the name, designation and other relevant particulars in  block letters.

(6)   A certificate of retirement  for uniformed defence employees.

Note :

1. Mere registration will not confer a  right to admission.
2. Incomplete application forms shall normally be rejected.  In case of vacancies remaining, the Principal may allow completion of the form later at his discretion.
3. Admission secured on the basis of any wrong  certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained.
4. When a child is registered for admission in Class I in a Kendriya Vidyalaya but, before the declaration of the result, his parent is    transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of admission at that place has expired.

10.              The last date for admission and the competent authority to allow it will be as follows :

(a)                Upto 31^st July - Principal

(b)               Upto 31^st August - Chairman, VMC

(c)                Before the commencement of Half yearly examination - Commissioner.

11.              Children who have not completed one academic session in the Vidyalaya of their initial admission will not be automatically entitled to be admitted to another Vidyalaya, except if the parents have been transferred to another location after the admission of the child.  Admission of the children, whose parents have been transferred after admission of the child, would be done only after the approval of the Assistant Commissioner,

12.              A KV child who has been abroad with his parents on their deputation to a foreign country will be admitted to corresponding class on their return to India by the Principal or concerned KV over and above the class strength.